Philippine Association of Speech Pathologists
29 Casey Street, La Marea Mansions, San Pedro, Laguna Philippines 4023
ABSTRACT SUBMISSION GUIDELINES
- Mode of Submission: Abstracts should be submitted online through the Abstract Submission Form. It is recommended that the submitting author also be the presenting author.
- Eligibility Criteria: To submit an abstract, the following criteria must be met:
- Should fit into one of the suggested topic areas
- Should summarize an original research project or a combination of related original researches
- For studies involving human subjects, ethical clearance from an Ethics Review Committee (ERC) / Institutional Review Board (IRB) should be secured
- Need not be recent, but should be relevant to current or future
- Clinical practice
- Speech pathology education
- Advocacy for speech and language services or for the clients we serve
- May be published or not published
- May be completed, in progress (e.g. partial results, or one phase completed, etc.), or an updated analysis of a previous study
- May already have been presented in another venue
- Language: All abstracts must be prepared in English.
- Structure: The abstract should be structured into 5 sections
Text Limit: The abstract text must have a maximum of 350 words, excluding the names of the section headings.
Figures, Tables, Images: Figures, tables, and images should not be included in the abstract.
References: References do not need to be included in the abstract. However, if the author finds it necessary, references should be cited within the abstract text in this format: (Mendoza et al. Lancet 2012; 10 15-43).
- Introduction/Background (include study objectives)
- Methods (include study design, setting/site, subjects, data collection and analysis)
- Conclusion/s and Recommendations
- Implications for Clinical Practice
- Revisions: An abstract may not be revised once it has been accepted.
- Withdrawal of abstract: If you decide to withdraw a submitted abstract/s for any reason, you should email firstname.lastname@example.org.
- Deadline: Only proposals received online by MAY 1, 2018, 11:59 PM Philippine Standard Time (PST) will be considered.
POSTER PRESENTATION GUIDELINES
- Structure: Poster abstracts should be structured as: (1) Background, (2) Methods, (3) Results, (4) Conclusion, (5) Implications for Clinical Practice, (6) References, and if applicable, (7) Acknowledgements. Include as much actual data as possible.
- Content: Indicate the poster number (will be indicated in the acceptance notice and abstract book onsite), name/s of author/s, contact information, and institutional affiliation.
- Readability & Text Size: Text, illustrations, etc. should be large enough to be read from a distance of 1-2 meters. Use a very large font for the title (1-2” high), and at least 24-pt text for body text, including figures. Format text to prevent sub- or superscripts from altering spacing. Resolution should be around 150-300 dpi. Preferred fonts are Times New Roman and Arial, or similar fonts.
- Layout & Size: Poster size should be 36 inches x 48 inches (3 ft x 4 ft), strictly portrait orientation.
- Setting up: To secure the posters to the poster panels, double sided tape will be provided by the organizers at the convention.
- Supplementary Materials: Poster presenters are encouraged to provide supplementary materials (e.g. mini-poster handout, abstract handouts).
- E-copy: Poster presenters should submit a soft copy of their posters at least 72 hours prior to the day of the convention. Any of the following file formats are recommended: .jpg, .png, .pdf, .bmp. Requests to correct minor errors in the e-copy (e.g. misspellings, wrong figures or labels) should be emailed to email@example.com at least 72 hours before the convention. These soft copies will be posted on the convention website.
- Presentation: Please be at your poster during the times designated in the convention program to dialogue with interested participants.
- Change of Presenter: If you will not be present during the designated times one of your co-authors can replace you; if none of your co-authors can be present, please inform the conference organizers at least 72 hours prior to the convention. The substitute presenter must also be registered to the convention.
- Removal: Posters should be removed on 22 July 2018 at 5:00 PM.
ORAL PRESENTATION GUIDELINES
- Selection: The Review Committee will select only a small number of papers for oral presentation based on quality and relevance to the overall scientific program. Authors will be given the opportunity in the to present their work as a poster presentation if it is not selected for oral presentations.
- Structure: Oral Presentations should be structured as: Background, Methods, Results, and Discussion, Conclusions and Recommendations, Implications for Clinical Practice. Include as much actual data as possible.
- Duration: Oral Presentations should last for a total of 15 minutes (10 minutes presentation, 5 minutes dialogue with audience).
- Disclosures: The presenter is required to disclose all potential conflicts of interest or financial/nonfinancial relationship that influences the content of the presentation. Refusal to disclose such information would result to disqualification from speaking. Disclosures must be made verbally or visually (i.e. presentation slides) at the time of the actual presentation.
- Slides & Handouts: Please email a copy of the presentation (in .pdf and .ppt or .pptx formats) at least 72 hours prior to the actual day of the convention. The organizers will load the presentation into a laptop that will be used for all presentations within a session. The presentations will be uploaded to the convention website.
- Presentation: Use font size of at least 18-pt. Use a color of font that contrasts sharply with the background. Use backgrounds that are light, simple, but attractive. We suggest not more than 7 lines per slide to facilitate readability.
- Change of Presenter: In the event that the submitting author is not available to present his/her oral presentation, a substitute presenter should be selected. Please advise the convention organizers at least 48 hours before to the convention for such changes. The substitute presenter must also be registered to the convention.
- A panel composed of at least 3 independent reviewers will rate each abstract based on the study’s scientific merits, particularly:
- Sufficient description and rigor of study methodology
- Relevance to the field of speech-language pathology
- Interesting and relevant to intended audience/readers
- Originality of the research
- Overall clarity of proposal
- Impact on clinical practice or research in SLP
NOTICE OF ACCEPTANCE
- You will be informed via email on or before MAY 15, 2018 regarding the status of your submitted abstract/s.
- If your abstract has been accepted, the email will indicate if it has been accepted as an oral or a poster presentation. If you do not receive a notification email by MAY 15, 2018, contact firstname.lastname@example.org.
SUBMIT AN ABSTRACT